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Free tool

Grant budget calculator: build a youth program budget for funders

Enter wages, fringe benefits, supplies, other costs and your indirect rate. See your total budget, the cost per child and how much to request after other funding.

For the grant period.

Payroll taxes and benefits. Use your organization's rate.

Program space rental, transportation, food and field trips.

Overhead the funder allows, as a share of direct costs. Check the funder's rules.

Fees, other grants and donations that cover part of the cost.

Fringe benefits$4,320.00
Total direct costs$50,820.00
Indirect costs$5,082.00
Total program budget$55,902.00
Cost per child$931.70
Amount to request$40,902.00

We've filled in example numbers. Replace them with your own. Funders define allowed costs differently, so follow each funder's budget form and rules.

The calculator runs in your browser. Nothing you enter is sent to BackPR.

The math

How it works

Direct costs are wages, fringe benefits (wages times your fringe rate), supplies and other direct costs.

Indirect costs are direct costs times your indirect rate. The total budget is direct plus indirect costs.

Cost per child is the total budget divided by children served. The amount to request is the total budget minus other funding.

FAQ

Questions, answered

What's an indirect cost rate?

A percentage added to your direct costs to cover overhead, such as office rent, insurance, accounting and administration. Many funders cap it or set their own rules, and some apply it to only part of your direct costs, so check before you apply.

What do funders usually ask us to report?

Most ask for children served, attendance and outcomes. The grant attendance report in our free templates has a monthly attendance table you can fill in.

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