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Free template · Families

Camper progress report

A short note to families at the end of a week or session: what their camper did, what they got better at, a friend or highlight, and something to try next time.

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What's in it

What the camper progress report covers

At the top: Counselors: write something specific and true for every camper. Families read these closely. Keep concerns for a phone call, not this note.

Camper

  • Name
  • Group
  • Week or session
  • Counselor

This week

  • Favorite activities
  • Something they got better at
  • A moment we enjoyed
  • Friends they spent time with (first names only)

Skills (if your camp tracks them)

  • Swim level
  • Specialty or skill level reached

Next time

  • Something to try next session

Signed

  • Counselor
  • Director

Free to use and change, but not legal or medical advice. Check your state's licensing rules and your insurer's requirements, and have a lawyer review any consent or waiver language.

Tips

How to use it well

  • Ask counselors to jot one note per camper each day so the report is quick to write.
  • Read reports before they go home to catch anything that sounds negative or unclear.
  • Use first names only for other campers.

Rules on ratios, medication and reporting vary by state. See your state in our state-by-state rules for youth programs.

FAQ

Questions, answered

Should camps send progress reports to parents?

Many do, especially for longer sessions or skill programs. A short, specific note tells families what their child did and helps them decide about the next session.

What should a camper progress report say?

Favorite activities, one skill they improved, a real moment from the week and something to try next time. Raise concerns by phone instead.

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