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Free template · Staff

Camp staff schedule

A weekly grid for assigning counselors to groups, activity areas, breaks and duties like the bus, lunch and swim, so every group is covered.

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What's in it

What the staff schedule covers

At the top: Fill in one week at a time. Check every time block for enough staff to meet your ratio, including during breaks and at the pool.

Week

  • Week of
  • Director on duty
  • Required staff-to-camper ratio for each group

Schedule

Table: Staff name · Role · Monday · Tuesday · Wednesday · Thursday · Friday · Hours

Daily duties

For example: morning drop-off, bus, lunch, swim, rest time coverage, afternoon pickup.

Table: Duty · Monday · Tuesday · Wednesday · Thursday · Friday

Free to use and change, but not legal or medical advice. Check your state's licensing rules and your insurer's requirements, and have a lawyer review any consent or waiver language.

Tips

How to use it well

  • Schedule breaks so no group drops below your state's required ratio.
  • Name a backup for every duty in case someone is out.
  • Post the schedule where staff sign in, and send it out before the week starts.

Rules on ratios, medication and reporting vary by state. See your state in our state-by-state rules for youth programs.

FAQ

Questions, answered

How do you make a camp staff schedule?

Start with the groups and their required ratios, assign counselors to each group, then add duties (drop-off, lunch, swim, pickup) and breaks without leaving any group short.

How do you cover breaks without going below your required ratio?

Cover each break with a floater or specialist so no group goes below ratio, and stagger breaks so you need fewer floaters at once.

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