Free template · Registration and enrollment

VBS registration form

A registration form for vacation Bible school: child, grade, parents, pickup, allergies, photo permission and a spot to sign up volunteers.

Download PDF Word version

What's in it

What the vbs registration form covers

At the top: Vacation Bible school at [church name], [dates], [times]. Please fill out one form for each child.

Child

Full name
Name they go by
Date of birth
Grade completed this spring
T-shirt size (if a shirt is included)
Friend they'd like to be grouped with

Parent or guardian

Name
Cell phone
Email
Address
Home church, if any

Emergency contact (other than parents)

Name, relationship, phone

Pickup

Adults who may pick up this child (name, relationship, phone)
Anyone who may NOT pick up this child (if it's a parent or legal guardian, attach a copy of the court order)

Health

Food allergies (we serve snacks)
Other allergies or medical conditions
Anything that helps your child have a good week

Permissions

The church may use photos of my child in church newsletters and slides
The church may use photos of my child on its website and social media
Staff may give my child the snack we serve

Volunteer

I'd like to help at VBS (we'll contact you about background checks and training)
Days and roles you could help with

Emergency care consent

In an emergency, staff may call 911. If staff can't reach me, I authorize them to get emergency medical care for my child.

Signature

Parent or guardian printed name
Parent or guardian signature
Date

Free to use and change, but not legal or medical advice. Check your state's licensing rules and your insurer's requirements, and have a lawyer review any consent or waiver language.

Tips

How to use it well

Ask for food allergies up front and plan snacks around them.
Screen every volunteer as your church's child safety policy requires before VBS starts.
Use name tags with a color for each group and a discreet symbol, known only to staff, for children with allergies or no photo permission.
Collect forms before the first day so check-in goes quickly.

Rules on ratios, medication and reporting vary by state. See your state in our state-by-state rules for youth programs.

FAQ

Questions, answered

What should a VBS registration form ask?

The child's name, age and grade, parent contacts, an emergency contact, who may pick up, allergies (especially food, since VBS serves snacks), photo permission and emergency care consent.

Do VBS volunteers need background checks?

Most churches require them for adults who work with children, and many insurers do too. Follow your church's child safety policy.