Buying guide · checked October 2026

Best camp registration software in 2026: 9 options compared

The right camp software depends on your camp. A day camp and an overnight camp need different tools, and so does a camp that also runs a retreat center. This page doesn't crown a winner. It compares nine options on the same points, in alphabetical order. Every fact about another company comes from its own pricing page, terms or help center, checked between October 10 and 19, 2026, and each option links to its sources.

How we compared

Pricing: published prices or quote only.
What families pay on top: surcharges, convenience fees and paid extras.
Nonprofit terms: a published discount, a free plan or none.
Camp tools: health records, cabins and bunks, deposits, transportation and check-in.
Contract terms: term length, automatic renewal and notice to cancel.
Setup costs: onboarding and data import fees.

Disclosure

BackPR makes this guide. We've included it with the same criteria; check every claim.

The options, A to Z

Listed alphabetically, not ranked. Prices are as published on each company's site when we checked; check the vendor's page before you decide.

BackPRMade by us

Good fit if you're a nonprofit camp and want registration, deposits, cabins and bunks, bus routes, a health office log, a camp store and staff hiring in one account, with no subscription and no BackPR fees.

Watch for the limits: BackPR is free only for registered nonprofits and Stripe's processing fees still apply; support is by email only, there's no App Store or Google Play app (it runs in the browser) and BackPR doesn't send text messages (SMS).

Pricing: Nonprofits: $0, with no subscription and no BackPR fees. Other organizations: quote only. Confirmed by BackPR on October 10, 2026.
Nonprofits: Free for registered nonprofits: no subscription and no BackPR transaction or registration fees.
Fees for families: None from BackPR. Stripe's processing fees still apply, and you choose whether to absorb them or pass them on to families.

Sources: BackPR pricing; BackPR for nonprofits; BackPR capability list

CampBrain

Good fit if you want staff, medical, camp store, attendance and fundraising tools in one camp system, with phone support and a dedicated implementation team.

Watch for extra setup work and cost: data imports are quoted and billed separately, and the camp supplies its own merchant account and payment gateway.

Pricing: Quote only (checked October 10, 2026). Prices are set in each customer's agreement, and CampBrain's customer service page refers to an annual subscription.
Nonprofits: No nonprofit offer published.
Fees for families: Not published.

Full comparison with BackPR · Sources: CampBrain software overview; CampBrain customer service; CampBrain service description

CampDoc

Good fit if you want registration paired with a camp health record: health forms with alerts before documents expire, an electronic medication administration record (eMAR) and clinic logs.

Watch for payment terms: processing rates aren't published and come out before payout, and payouts start only once your balance is over $500.

Pricing: From $355 a month, quoted by program size and needs; each contract includes a set number of participant profiles per term. Prices as published on October 19, 2026; check the vendor's page.
Nonprofits: No nonprofit offer published.
Fees for families: Camps can add a convenience fee to card or ACH (bank transfer) payments: a percentage, a flat fee or both, or one annual fee. Families are charged $35 for a returned bank payment.

Full comparison with BackPR · Sources: CampDoc pricing; CampDoc electronic health record; CampDoc help: convenience fees; DocNetwork payment processing terms; CampDoc help: finances setup (payouts); CampDoc help: chargebacks and ACH returns

Campminder

Good fit if you run a summer camp and want cabin and group assignments, health care records, transportation and camp staffing in one camp system, with the Campanion parent app on the Deluxe and Professional suites.

Watch for the yearly renewal: the standard agreement renews automatically unless you give written notice 90 days before the anniversary date, and after the first 90 days it can't be ended early except for breach.

Pricing: Quote only (checked October 11, 2026). Its sales team sets each camp's price, based partly on the number of campers.
Nonprofits: No nonprofit offer published.
Fees for families: Camps can add a credit card surcharge where card network rules and law allow. At Deluxe camps that turn it on, families can buy a Photo Season Pass ($10–$50 per household per season).

Full comparison with BackPR · Sources: Campminder suites and pricing; Campminder Legal Center: Master License Agreement v3.8; Campminder help: Campanion subscriptions and Photo Season Pass

CampSite

Good fit if you want bunk assignment boards, drag-and-drop activity scheduling, transportation, medical management, staff hiring and a camp shop with camper spending money, plus a parent dashboard families keep from year to year.

Watch for add-on costs and timing: text messages are prepaid ($150 for 3,000), card rates are given only on request and modules can only be dropped at renewal with 30 days' notice.

Pricing: Quote only (checked October 19, 2026). CampSite is a subscription with add-on modules.
Nonprofits: No nonprofit offer published.
Fees for families: Camps can add a processing fee of up to 3% to credit card payments (not debit or ACH) and must offer families a free way to pay.

Full comparison with BackPR · Sources: CampSite features; CampSite help: processing fee on card payments; CampSite help: processing rates; CampSite help: removing modules at renewal; CampSite help: text messaging credits; CampSite help: parent dashboard translation

Campwise

Good fit if you run resident or day camps with a retreat or conference center and want one record per person across campers, parents, staff, donors and retreat groups, with unlimited free training and weekday phone support.

Watch for the yearly renewal: each purchase comes with a one-year maintenance and support subscription that renews each year, and Campwise doesn't name its card processor or publish that processor's rates.

Pricing: By module, as a monthly lease or an upfront payment. Its add-on module price list shows Camp at $1,320 a year ($110 a month), Conference $1,140, Donor $840, Point of Sale $780 and Online Staff $480 a year. Prices as published on October 19, 2026; check the vendor's page.
Nonprofits: No nonprofit offer published.
Fees for families: Not published.

Full comparison with BackPR · Sources: Campwise add-on module prices; Campwise support and maintenance; Campwise advantage (payment options); Campwise camp management and registration; Campwise mobile apps

Circuitree

Good fit if you run a larger or multi-site camp and want every location in one database, 100+ built-in reports, group registration, cabin assignments, health forms and check-in matched to camper photos.

Watch for processing fees on every payment, including bank (ACH) payments, at rates that aren't published; Circuitree's current offer for new customers also requires an annual agreement.

Pricing: Quote only (checked October 19, 2026). Pro covers one location and fewer than 1,500 registrations; Enterprise covers multiple locations and more than 1,500 registrations.
Nonprofits: No nonprofit offer published.
Fees for families: Camps can add a credit card surcharge of up to 3% (not on debit cards or eCheck payments). Its help center also shows how to pass Circuitree's per-registration fee or card costs to families as a service fee.

Full comparison with BackPR · Sources: Circuitree summer camp software and plans; Circuitree payment processing terms; Circuitree help: credit card surcharging; Circuitree help: adding a service fee; Circuitree: switching camp software

FunJoin

Good fit if you run day camps, after-school programs or childcare and want a native staff app for one-tap or QR code check-in and check-out, payments on the go and incident tracking.

Watch for the one-year term, which renews yearly unless either side gives 90 days' written notice, and for data import services that start at $495 on top of a setup fee.

Pricing: Quote only (checked October 10, 2026). Its pricing page is password-protected.
Nonprofits: No nonprofit pricing published. FunJoin mentions a free tier that organizations apply for; the free tier's terms aren't published.
Fees for families: No FunJoin fee to families published. Organizations can turn on their own payment fee and may run a card surcharge program.

Full comparison with BackPR · Sources: FunJoin FAQs; FunJoin master license agreement; FunJoin pricing

UltraCamp

Good fit if you run resident, day or family camps or retreat bookings and want published prices, unlimited admin users, phone support and registration families can switch to Spanish, French or Korean.

Watch for a $1,000 one-time setup fee, a charge for each person over your plan's yearly limit and a one-year term that renews yearly unless you cancel 90 days ahead.

Pricing: Basic $275 a month (500 people a year, then $6 each), Advanced $475 (1,250, then $4) and Enterprise $975 (3,500, then $2). Prices as published on October 10, 2026; check the vendor's page.
Nonprofits: No nonprofit offer published.
Fees for families: No UltraCamp fee to families published. Camps can add their own credit card surcharge (up to 3%) or convenience fees.

Full comparison with BackPR · Sources: UltraCamp pricing; UltraCamp fee schedule; UltraCamp terms of service; UltraCamp features

Which one fits your program

If you want to see prices before a sales call Look at CampDoc (a published starting price), Campwise (published module prices) and UltraCamp (three published monthly plans). The other camp systems here quote each camp.
If health records and medications come first Look at CampDoc, which pairs registration with an electronic medication administration record (eMAR) and clinic logs. BackPR, CampBrain, Campminder, CampSite and Circuitree also include health forms or medical records.
If you also run a retreat or conference center Look at CampBrain (conference centers), Campwise (conference and facility rentals) and UltraCamp (retreat and conference-center bookings).
If you run camps at several sites Look at BackPR, where each location can have its own connected Stripe account and payout bank account, and Circuitree, which keeps every location in one database.
If you don't want a yearly contract Look closely at renewal terms. Campminder, FunJoin and UltraCamp renew yearly unless you give 90 days' notice, and Circuitree's offer for new customers requires an annual agreement. BackPR has no long-term contract.
If families need Spanish Look at BackPR (registration and parent screens in Spanish), CampSite (machine translation of the parent dashboard, if the camp turns it on) and UltraCamp (registration in Spanish, French or Korean).

FAQ

Questions buyers ask

How much does camp registration software cost?

It depends on the vendor, and five of the eight other options here don't publish prices. UltraCamp lists plans from $275 a month, CampDoc starts at $355 a month and Campwise lists its Camp module at $1,320 a year. CampBrain, Campminder, CampSite, Circuitree and FunJoin quote each camp. BackPR is $0 for registered nonprofits and quoted for other organizations. Card processing fees aren't included in these figures.

Is there free camp registration software for nonprofits?

None of the eight other options here publishes a nonprofit discount. FunJoin mentions a free tier that organizations apply for, but the free tier's terms aren't published. BackPR is free for registered nonprofits, with no subscription and no BackPR fees; Stripe's card processing fees still apply.

Do camp software companies add fees for families?

Six of the eight other options here let the camp add a fee for families: card fees of up to 3% at Circuitree, CampSite and UltraCamp, a convenience fee at CampDoc, a card surcharge at Campminder and a payment fee or card surcharge at FunJoin. Circuitree's help center also shows how to pass its per-registration fee to families, and Deluxe camps on Campminder can sell parents a Photo Season Pass. CampBrain and Campwise don't publish family fees. BackPR never adds its own fee to what families pay; you choose whether to absorb Stripe's processing fees or pass them on.

What should we check before signing a camp software contract?

The term, the renewal date and the notice period. Campminder, FunJoin and UltraCamp renew yearly unless you give 90 days' notice, and after the first 90 days Campminder's agreement can't be ended early except for breach. Ask about setup and import fees too: UltraCamp charges a $1,000 setup fee, FunJoin's data import services start at $495 and CampBrain quotes data imports separately. BackPR has no long-term contract, and onboarding and data import are free.

Can camp software handle health forms and medications?

CampDoc is built around a camp health record, with an electronic medication administration record (eMAR) and clinic logs. CampBrain, Campminder, CampSite and Circuitree include health forms or medical records, UltraCamp includes health tracking and Campwise has a mobile app for medications. BackPR keeps encrypted health profiles, shows allergy and medication alerts on rosters and logs health office visits, medication schedules and immunizations.

Keep comparing

Registration software pricingWhat 48 platforms publish about prices and fees.

Choosing registration softwareThe questions to ask before you sign.

All comparisonsBackPR side by side with each platform, with sources.

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