Find a program / Connecticut / West Hartford / HARTFORD GOLF CLUB SUMMER CAMP
Youth camp · West Hartford, CT
HARTFORD GOLF CLUB SUMMER CAMP
A licensed youth camp in West Hartford, Connecticut, with its state inspection history from the Connecticut Office of Early Childhood (OEC).
Program details
Program type: Licensed youth camp
Address: 134 NORWOOD RD, THE HARTFORD GOLF CLUB, West Hartford, CT 06117
Phone: (860) 523-5229
OEC license number: YCYC.00740
View the official record on Connecticut's eLicense lookup (search license number YCYC.00740).
Inspection history
Last 3 years: November 12, 2023 to November 12, 2026, when the state's files were last updated
- 3 inspections
- 9 violations cited on these visits
A violation means an inspector found a licensing rule wasn't met at the time of the visit. Programs are expected to fix what was cited, and the state often asks for a written corrective action plan. Read the official record for details.
Below are all 21 visits in the state's files from July 16, 2012 to July 2, 2026, newest first, with 118 violations in all. A follow-up visit checks on violations cited earlier. Each violation shows OEC's short title for it and the regulation cited. The rule text shows which regulation was cited, not what the inspector saw; ask the program or OEC for details. A case result of "Corrective Action Plan" means the state asked the program for a written plan to fix what was cited, and "Closed" means the state lists the case as closed. Case results and status are shown as the state published them.
July 2, 2026 · Unannounced inspection (full) · 5 violations
Case result (as published): Corrective Action Plan · Case status: Closed · Inspection number X2026-2755
024-Emergency plan
Regulation: 19a-428-2(r)
Rule cited (text as published)
The licensee shall develop, in consultation with the local emergency management director, a written emergency management plan for matters that include, but are not limited to, fire, a medical incident, a weather related incident, a man-made disaster, natural disasters or acts of terrorism. The plan shall address the assignment of staff responsibilities, identification of means of egress, identification of evacuation sites that will provide safe temporary care for children, transportation, plans for shelter in place if evacuation is not feasible, lock-down procedures, and accommodations for children with disabilities and chronic medical conditions that have been developed in consultation with the child's parent(s). All staff shall be trained on the details of the plan and a copy shall be maintained on-site and available to all staff.
026-Child records current/complete
Regulation: 19a-428-3(a)
Rule cited (text as published)
Records of campers shall be kept on file at the youth camp and shall include, but not be limited to, the name, age and address of the camper, the name, address and telephone numbers including the business telephone number of the parent or an adult next of kin who shall be notified in an emergency, the date of first attendance at the youth camp and the date of leaving the youth camp permanently in the case of residence youth camps, or the last date of attendance at the youth camp in the case of day camps, and a current physical examination or health status certification.
063-Communicable disease control
Regulation: 19a-428-5(b)
Rule cited (text as published)
Communicable disease control shall meet the requirements of the Regulations of Connecticut State Agencies.
069-Policies & procedures for adm. of meds
Regulation: 19a-428-6(a)
Rule cited (text as published)
If a youth camp permits the administration of medications of any kind by staff not licensed to administer medication, the youth camp shall have written policies and procedures at the youth camp.
076-Documented premeasured injectable med trained staff
Regulation: 19a-428-6(a)(2)(A)(iv); 19a-428-6(a)(2)(B)(i), (ii
Rule cited (text as published)
In addition to training in the methods of administration of medications, before a staff member may administer injectable medications by a premeasured commercially prepared auto-injector, the staff member shall have successfully completed a training program within one year. Training approval documents and outline shall be maintained on site at the youth camp.
June 27, 2025 · Unannounced inspection (full) · 2 violations
Case result (as published): Corrective Action Plan · Case status: Closed · Inspection number X2025-1461
039-Food service
Regulation: 19a-428-4(h)
Rule cited (text as published)
Youth camps that dispense foods or beverages shall meet requirements of the Regulations of Connecticut State Agencies. Day camps shall collect and store potentially hazardous food in accordance with the Regulations of Connecticut State Agencies.
024b-Background checks
Regulation: 19a-428-2t(1)
Rule cited (text as published)
The licensee shall comply with the requirements pertaining to staff comprehensive background checks. A file shall be kept on the licensed premises for each employee of the youth camp which shall include evidence that the necessary information and documentation specified by the Office of Early Childhood in order to conduct background checks has been submitted. The operator shall provide to the Office of Early Childhood any information obtained concerning substantiated child abuse or neglect records or criminal convictions upon request.
July 9, 2024 · Unannounced inspection (full) · 2 violations
Case result (as published): Corrective Action Plan · Case status: Closed · Inspection number X2024-910
025-Staff records current/complete
Regulation: 19a-428-3(a)
Rule cited (text as published)
Records of staff shall be kept on file at the youth camp and shall include, but not be limited to, the name, age and address of the staff, the name, address and telephone numbers including the business telephone number of the parent or an adult next of kin who shall be notified in an emergency, the date of first attendance at the youth camp and the date of leaving the youth camp permanently in the case of residence youth camps, or the last date of attendance at the youth camp in the case of day camps, and a current physical examination or health status certification.
039-Food service
Regulation: 19a-428-4(h)
Rule cited (text as published)
Youth camps that dispense foods or beverages shall meet requirements of the Regulations of Connecticut State Agencies. Day camps shall collect and store potentially hazardous food in accordance with the Regulations of Connecticut State Agencies.
July 6, 2023 · Unannounced inspection (full) · 3 violations
Case result (as published): Corrective Action Plan · Case status: Closed · Inspection number X2023-1296
025-Staff records current/complete
Regulation: 19a-428-3(a)
Rule cited (text as published)
Records of staff shall be kept on file at the youth camp and shall include, but not be limited to, the name, age and address of the staff, the name, address and telephone numbers including the business telephone number of the parent or an adult next of kin who shall be notified in an emergency, the date of first attendance at the youth camp and the date of leaving the youth camp permanently in the case of residence youth camps, or the last date of attendance at the youth camp in the case of day camps, and a current physical examination or health status certification.
039-Food service
Regulation: 19a-428-4(h)
Rule cited (text as published)
Youth camps that dispense foods or beverages shall meet requirements of the Regulations of Connecticut State Agencies. Day camps shall collect and store potentially hazardous food in accordance with the Regulations of Connecticut State Agencies.
024b-Background checks
Regulation: 19a-428-2t(1)
Rule cited (text as published)
The licensee shall comply with the requirements pertaining to staff comprehensive background checks.
July 8, 2022 · Unannounced inspection (full) · 2 violations
Case result (as published): Corrective Action Plan · Case status: Closed · Inspection number X2022-1140
025-Staff records current/complete
Regulation: 19a-428-3(a)
Rule cited (text as published)
Records of staff shall be kept on file at the youth camp and shall include, but not be limited to, the name, age and address of the staff, the name, address and telephone numbers including the business telephone number of the parent or an adult next of kin who shall be notified in an emergency, the date of first attendance at the youth camp and the date of leaving the youth camp permanently in the case of residence youth camps, or the last date of attendance at the youth camp in the case of day camps, and a current physical examination or health status certification.
039-Food service
Regulation: 19a-428-4(h)
Rule cited (text as published)
Youth camps that dispense foods or beverages shall meet requirements of the Regulations of Connecticut State Agencies. Day camps shall collect and store potentially hazardous food in accordance with the Regulations of Connecticut State Agencies.
June 29, 2021 · Unannounced inspection (full) · 6 violations
Case result (as published): Corrective Action Plan · Case status: Closed · Inspection number X2021-382
013-Waterfront/swimming area director(s) certified, age >20
Regulation: 19a-428-2(d), 19a-428-2(g) and 19a-428-2(l)
Rule cited (text as published)
The youth camp shall have a director of each individual waterfront or swimming area, including areas devoted to the practice of aquatics, if such areas are used by the youth camp for swimming activities at the camp or on excursions, who shall be at least twenty years of age and shall possess an American Red Cross Lifeguard Training current rating or its equivalent, as determined by the Office of Early Childhood. The youth camp director shall not serve as the director of aquatics.
026-Child records current/complete
Regulation: 19a-428-3(a)
Rule cited (text as published)
Records of campers shall be kept on file at the youth camp and shall include, but not be limited to, the name, age and address of the camper, the name, address and telephone numbers including the business telephone number of the parent or an adult next of kin who shall be notified in an emergency, the date of first attendance at the youth camp and the date of leaving the youth camp permanently in the case of residence youth camps, or the last date of attendance at the youth camp in the case of day camps, and a current physical examination or health status certification.
039-Food service
Regulation: 19a-428-4(h)
Rule cited (text as published)
Youth camps that dispense foods or beverages shall meet requirements of the Regulations of Connecticut State Agencies. Day camps shall collect and store potentially hazardous food in accordance with the Regulations of Connecticut State Agencies.
051-Camper transport vehicles, MV laws
Regulation: 19a-428-4(r)
Rule cited (text as published)
The licensee shall be responsible for ensuring compliance with all applicable motor vehicle laws when transporting staff and campers enrolled in the youth camp. For each camp vehicle used to transport campers or staff, the licensee shall maintain official verification of a motor vehicles safety inspection for the current year and shall register camp vehicles including, if necessary, for their specific use.
075-Documented oral, topical, inhalant, rectal, non premeasured injectable med trained staff
Regulation: 19a-428-6(a)(2)(A)(iii),(v) and (vi); 19a-428-6(a)
Rule cited (text as published)
In addition to training in the methods of administration of medications, before a staff member may administer oral, topical, inhalant, rectal medications or injectable medications other than by a premeasured commercially prepared auto-injector, the staff member shall have successfully completed a training program within three years. Training approval documents and outline shall be maintained on site at the youth camp.
079-Medication errors
Regulation: 19a-428-6(a)(1)(B), 19a-4286(a)(2)(D)(iii) and 19a
Rule cited (text as published)
The staff member shall administer medication only in accordance with the written order of the authorized prescriber. The parent shall be notified immediately of a significant medication error or a medication error, and notified in writing not later than seventy-two hours after the medication error occurred, and the error shall be documented in the medication administration record. Significant medication errors shall also be reported immediately to the Office of Early Childhood by telephone and in writing no later than the next business day.
July 10, 2020 · Unannounced inspection (full) · 4 violations
Case result (as published): Corrective Action Plan · Case status: Closed · Inspection number X2020-1212
013-Waterfront/swimming area director(s) certified, age >20
Regulation: 19a-428-2(d), 19a-428-2(g) and 19a-428-2(l)
Rule cited (text as published)
The youth camp shall have a director of each individual waterfront or swimming area, including areas devoted to the practice of aquatics, if such areas are used by the youth camp for swimming activities at the camp or on excursions, who shall be at least twenty years of age and shall possess an American Red Cross Lifeguard Training current rating or its equivalent, as determined by the Office of Early Childhood. The youth camp director shall not serve as the director of aquatics.
039-Food service
Regulation: 19a-428-4(h)
Rule cited (text as published)
Youth camps that dispense foods or beverages shall meet requirements of the Regulations of Connecticut State Agencies. Day camps shall collect and store potentially hazardous food in accordance with the Regulations of Connecticut State Agencies.
056-Standing orders/first aid instructions
Regulation: 19a-428-5(a)
Rule cited (text as published)
Annually the physician or advanced practice registered nurse shall sign and date standing orders or first aid instructions.
058-All health care staff hold current CPR cert
Regulation: 19a-428-5(a)
Rule cited (text as published)
All youth camp health care personnel shall hold current certification in cardiopulmonary resuscitation appropriate to the population served by the youth camp and issued by the American Red Cross, the American Heart Association, the National Safety Council, American Safety and Health Institute or Medic First Aid International, Inc.
July 2, 2019 · Unannounced inspection (full) · 10 violations
Case result (as published): Corrective Action Plan · Case status: Closed · Inspection number X2019-1135
013-Waterfront/swimming area director(s) certified, age >20
Regulation: 19a-428-2(d), 19a-428-2(g) and 19a-428-2(l)
Rule cited (text as published)
The youth camp shall have a director of each individual waterfront or swimming area, including areas devoted to the practice of aquatics, if such areas are used by the youth camp for swimming activities at the camp or on excursions, who shall be at least twenty years of age and shall possess an American Red Cross Lifeguard Training current rating or its equivalent, as determined by the Office of Early Childhood. The youth camp director shall not serve as the director of aquatics.
025-Staff records current/complete
Regulation: 19a-428-3(a)
Rule cited (text as published)
Records of staff shall be kept on file at the youth camp and shall include, but not be limited to, the name, age and address of the staff, the name, address and telephone numbers including the business telephone number of the parent or an adult next of kin who shall be notified in an emergency, the date of first attendance at the youth camp and the date of leaving the youth camp permanently in the case of residence youth camps, or the last date of attendance at the youth camp in the case of day camps, and a current physical examination or health status certification.
056-Standing orders/first aid instructions
Regulation: 19a-428-5(a)
Rule cited (text as published)
Annually the physician or advanced practice registered nurse shall sign and date standing orders or first aid instructions.
058-All health care staff hold current CPR cert
Regulation: 19a-428-5(a)
Rule cited (text as published)
All youth camp health care personnel shall hold current certification in cardiopulmonary resuscitation appropriate to the population served by the youth camp and issued by the American Red Cross, the American Heart Association, the National Safety Council, American Safety and Health Institute or Medic First Aid International, Inc.
066-Abstract record
Regulation: 19a-428-5(e)
Rule cited (text as published)
An abstract record of all cases treated at the youth camp shall be kept in a manner that prevents alteration of the information contained in the record such as a bound volume. The abstract record shall include the date, time, circumstances that resulted in the case, the condition, treatment provided and persons responsible for the care. At least once a week these cases shall be reviewed by the youth camp physician or advanced practice registered nurse who shall sign and date the abstract record indicating the physician or advanced practice registered nurse's review of cases.
069-Policies & procedures for adm. of meds
Regulation: 19a-428-6(a)
Rule cited (text as published)
If a youth camp permits the administration of medications of any kind by staff not licensed to administer medication, the youth camp shall have written policies and procedures at the youth camp.
071-Parent permission for nonprescription topical meds
Regulation: 19a-428-6(a)(1)(B)
Rule cited (text as published)
The written permission of the parent shall be required prior to the administration of the nonprescription topical medication and shall be kept on file at the youth camp for each child administered a nonprescription topical medication.
074-Documented general med trained staff
Regulation: 19a-428-6(a)(2)(A)(i) and (ii)
Rule cited (text as published)
Prior to the administration of any medication other than nonprescription topical medications by staff members, the staff members responsible for administering the medications shall first be trained in the methods of administration of medications and shall receive written approval from the trainer indicating that the trainee has successfully completed a training program. A staff member trained and approved to administer medication shall be present whenever a child who has written orders to receive medication by an authorized prescriber is enrolled and present at the youth camp, and the youth camp permits the administration of medication by staff not licensed to administer medication. The training in the administration of medications shall be documented.
075-Documented oral, topical, inhalant, rectal, non premeasured injectable med trained staff
Regulation: 19a-428-6(a)(2)(A)(iii),(v) and (vi); 19a-428-6(a)
Rule cited (text as published)
In addition to training in the methods of administration of medications, before a staff member may administer oral, topical, inhalant, rectal medications or injectable medications other than by a premeasured commercially prepared auto-injector, the staff member shall have successfully completed a training program within three years. Training approval documents and outline shall be maintained on site at the youth camp.
078-Written parent permission
Regulation: 19a-428-6(a)(2)(C)(i) and (ii)
Rule cited (text as published)
Except for nonprescription topical medications described, no medication, prescription or nonprescription, shall be administered to a child without the written permission of the child's parent which shall be on file at the youth camp.
July 2, 2018 · Unannounced inspection (full) · 4 violations
Case result (as published): Corrective Action Plan · Case status: Closed, closed October 5, 2018 · Inspection number X2018-2417
025-Staff records current/complete
Regulation: 19a-428-3(a)
Rule cited (text as published)
Records of staff shall be kept on file at the youth camp and shall include, but not be limited to, the name, age and address of the staff, the name, address and telephone numbers including the business telephone number of the parent or an adult next of kin who shall be notified in an emergency, the date of first attendance at the youth camp and the date of leaving the youth camp permanently in the case of residence youth camps, or the last date of attendance at the youth camp in the case of day camps, and a current physical examination or health status certification.
026-Child records current/complete
Regulation: 19a-428-3(a)
Rule cited (text as published)
Records of campers shall be kept on file at the youth camp and shall include, but not be limited to, the name, age and address of the camper, the name, address and telephone numbers including the business telephone number of the parent or an adult next of kin who shall be notified in an emergency, the date of first attendance at the youth camp and the date of leaving the youth camp permanently in the case of residence youth camps, or the last date of attendance at the youth camp in the case of day camps, and a current physical examination or health status certification.
039-Food service
Regulation: 19a-428-4(h)
Rule cited (text as published)
Youth camps that dispense foods or beverages shall meet requirements of the Regulations of Connecticut State Agencies. Day camps shall collect and store potentially hazardous food in accordance with the Regulations of Connecticut State Agencies.
081-Prescription meds storage and labeling
Regulation: 19a-428-6(a)(2)(E)(i), (ii) and (iii)
Rule cited (text as published)
Except for nonprescription topical medications and emergency medications, medication shall be stored in a locked area or a locked container, in a refrigerator in keeping with the label or manufacturer's directions, away from food and inaccessible to children and unauthorized personnel. Emergency medications shall be stored in a safe manner, inaccessible to other children, to allow for quick access in an emergency.
July 20, 2017 · Unannounced inspection (full) · 6 violations
Case result (as published): Corrective Action Plan · Case status: Closed, closed October 18, 2017 · Inspection number X2017-2205
029 -Physician signed and dated Instructions w/in 1 year for First Aider
Regulation: 19-13-B27a(j)
Rule cited (text as published)
Annually the physician shall sign and date instructions to be carried out in his absence by a person over age twenty-one having American Red Cross Standard First Aid and Personal Safety Training certification, or the equivalent.
054 -Waterfront/swimming area director(s) certified, age >20
Regulation: 19-13-B27a(n)
Rule cited (text as published)
The director of each individual waterfront or swimming area, including areas devoted to the practice of aquatics, shall be over age twenty and shall possess an American Red Cross Lifeguard Training current rating or its equivalent.
094 -Original containers with adequate labeling
Regulation: 19-13-B27a(v)
Rule cited (text as published)
Nonprescription Topical Medications shall be stored in the original container and shall contain specific information on the container or packaging.
100 -Documented oral, topical and inhalant training by licensed practitioner current within 3 years
Regulation: 19-13-B27a(v)
Rule cited (text as published)
Prior to the administration of any medication by program staff members, the program staff members who are responsible for administering the medications shall first be trained by a pharmacist, physician, physician assistant, advanced practice registered nurse or registered nurse in the methods of administration of medications and shall receive written approval from the trainer indicating that the trainee has successfully completed a training program as required herein.
102 -Order from authorized prescriber and parent's permission for all meds
Regulation: 19-13-B27a(v)
Rule cited (text as published)
Except for nonprescription topical medications, no medication, prescription or nonprescription, shall be administered to a child without the written order of an authorized prescriber and the written permission of the child's parent which shall be on file at the youth camp.
107 -All unused or expired meds returned to parents or destroyed within one week
Regulation: 19-13-B27a(v)
Rule cited (text as published)
All unused or expired medication, except for controlled drugs, shall be returned to the parent or destroyed by the camp director or the camp director's designee if it is not picked up within one (1) week following the camper's departure at the end of camp. Medications that need to be destroyed shall be flushed into sewerage or a septic system in the presence of at least one witness. The youth camp shall keep a written record of the medications destroyed which shall be signed by the person destroying the medication and the witness to the destruction.
June 27, 2016 · Unannounced inspection (full) · 13 violations
Case result (as published): Corrective Action Plan · Case status: Closed, closed October 3, 2016 · Inspection number X2016-2737
025 -Perishables have adequate refrigeration
Regulation: 19-13-B27a(h)
Rule cited (text as published)
Camps shall collect and store potentially hazardous food in appropriate refrigeration facilities.
026 -Swimming area conforms to 19-13-B33b, 19-13-B34, and 19-13-B36
Regulation: 19-13-B27a(i)
Rule cited (text as published)
Swimming and bathing facilities when provided shall comply with the provisions of sections 19-13-B33a, 19-13-B34 and 19-13-B36.
029 -Physician signed and dated Instructions w/in 1 year for First Aider
Regulation: 19-13-B27a(j)
Rule cited (text as published)
Annually the physician shall sign and date instructions to be carried out in his absence by a person over age twenty-one having American Red Cross Standard First Aid and Personal Safety Training certification, or the equivalent.
039 -Campers/staff records on file including contact info
Regulation: 19-13-B27a(l)
Rule cited (text as published)
Records of both staff and campers shall be kept on file at camp and shall include the personal data concerning each member of the staff and camper kept in any reasonable form the camp director may choose.
040 -Camper/staff records current within 36 months
Regulation: 19-13-B27a(l)
Rule cited (text as published)
Records of both staff and campers shall be kept on file at camp and shall include a physical examination or health status certification by a physician, an advanced practice registered nurse or registered nurse or a physician assistant dated within thirty-six months prior to the date of arrival at camp.
041 -Immunization history
Regulation: 19-13-B27a(l)
Rule cited (text as published)
Records of both staff and campers shall be kept on file at camp and shall include a complete immunization history.
045 -Standing orders/first aid instructions on file
Regulation: 19-13-B27a(m)
Rule cited (text as published)
There shall be on file a memorandum of understanding with the on-call or resident physician concerning the provision of medical care for emergencies and of routine care to be carried out at camp, including standing orders for the nurse, if there is one, and instructions for the director of first aid in lieu of a resident physician or nurse, for both day and residential camps.
048 -Weekly review of cases by MD/signed and dated
Regulation: 19-13-B27a(m)
Rule cited (text as published)
At least once a week those cases treated at camp shall be reviewed by the camp physician who shall sign and date the bound volume indicating his review of cases.
078a -Local FM certificate for bldg(s) within a year
Regulation: 19-13-B27a(q)
Rule cited (text as published)
When the Office of Early Childhood or the local director of health so directs, a certificate of approval shall be obtained from the local or state fire marshal.
100 -Documented oral, topical and inhalant training by licensed practitioner current within 3 years
Regulation: 19-13-B27a(v)
Rule cited (text as published)
Prior to the administration of any medication by program staff members, the program staff members who are responsible for administering the medications shall first be trained by a pharmacist, physician, physician assistant, advanced practice registered nurse or registered nurse in the methods of administration of medications and shall receive written approval from the trainer indicating that the trainee has successfully completed a training program as required herein.
101 -Documented outline of curriculum content of training
Regulation: 19-13-B27a(v)
Rule cited (text as published)
Upon completion of the required training program, the trainer shall provide the trainee with an outline of the curriculum content which verifies that all mandated requirements have been included in the training program. A copy of said outline shall be on file at the youth camp where the trainee is employed for Office review.
102 -Order from authorized prescriber and parent's permission for all meds
Regulation: 19-13-B27a(v)
Rule cited (text as published)
Except for nonprescription topical medications, no medication, prescription or nonprescription, shall be administered to a child without the written order of an authorized prescriber and the written permission of the child's parent which shall be on file at the youth camp.
107 -All unused or expired meds returned to parents or destroyed within one week
Regulation: 19-13-B27a(v)
Rule cited (text as published)
All unused or expired medication, except for controlled drugs, shall be returned to the parent or destroyed by the camp director or the camp director's designee if it is not picked up within one (1) week following the camper's departure at the end of camp. Medications that need to be destroyed shall be flushed into sewerage or a septic system in the presence of at least one witness. The youth camp shall keep a written record of the medications destroyed which shall be signed by the person destroying the medication and the witness to the destruction.
June 26, 2015 · Unannounced inspection (full) · 6 violations
Case result (as published): Corrective Action Plan · Case status: Closed, closed September 30, 2015 · Inspection number X2015-1371
026 -Swimming area conforms to 19-13-B33b, 19-13-B34, and 19-13-B36
Regulation: 19-13-B27a(i)
Rule cited (text as published)
Swimming and bathing facilities when provided shall comply with the provisions of sections 19-13-B33a, 19-13-B34 and 19-13-B36.
029 -Physician signed and dated Instructions w/in 1 year for First Aider
Regulation: 19-13-B27a(j)
Rule cited (text as published)
Annually the physician shall sign and date instructions to be carried out in his absence by a person over age twenty-one having American Red Cross Standard First Aid and Personal Safety Training certification, or the equivalent.
039 -Campers/staff records on file including contact info
Regulation: 19-13-B27a(l)
Rule cited (text as published)
Records of both staff and campers shall be kept on file at camp and shall include the personal data concerning each member of the staff and camper kept in any reasonable form the camp director may choose.
040 -Camper/staff records current within 36 months
Regulation: 19-13-B27a(l)
Rule cited (text as published)
Records of both staff and campers shall be kept on file at camp and shall include a physical examination or health status certification by a physician, an advanced practice registered nurse or registered nurse or a physician assistant dated within thirty-six months prior to the date of arrival at camp.
045 -Standing orders/first aid instructions on file
Regulation: 19-13-B27a(m)
Rule cited (text as published)
There shall be on file a memorandum of understanding with the on-call or resident physician concerning the provision of medical care for emergencies and of routine care to be carried out at camp, including standing orders for the nurse, if there is one, and instructions for the director of first aid in lieu of a resident physician or nurse, for both day and residential camps.
078a -Local FM certificate for bldg(s) within a year
Regulation: 19-13-B27a(q)
Rule cited (text as published)
When the Office of Early Childhood or the local director of health so directs, a certificate of approval shall be obtained from the local or state fire marshal.
July 1, 2014 · Unannounced inspection (full) · 7 violations
Case result (as published): Corrective Action Plan · Case status: Closed, closed November 5, 2014 · Inspection number X2014-1189
025 -Perishables have adequate refrigeration
Regulation: 19-13-B27a(h)
Rule cited (text as published)
Camps shall collect and store potentially hazardous food in appropriate refrigeration facilities.
029 -Physician signed and dated Instructions w/in 1 year for First Aider
Regulation: 19-13-B27a(j)
Rule cited (text as published)
Annually the physician shall sign and date instructions to be carried out in his absence by a person over age twenty-one having American Red Cross Standard First Aid and Personal Safety Training certification, or the equivalent.
032 -Health care staff have CPR & 1st aid certification
Regulation: 19-13-B27a(j)
Rule cited (text as published)
Health care staff shall have American Red Cross Standard First Aid and Personal Safety Training certification, or the equivalent and shall present current proficiency certification in cardiopulmonary resuscitation as evidenced by examination by the American Red Cross or American Heart Association.
051 -Approved camp director/alternate dir. on site
Regulation: 19a-422
Rule cited (text as published)
There shall be adequate and competent staff which includes an approved camp director and assistant director, one of whom shall be on site at all times the camp is in operation.
054 -Waterfront/swimming area director(s) certified, age >20
Regulation: 19-13-B27a(n)
Rule cited (text as published)
The director of each individual waterfront or swimming area, including areas devoted to the practice of aquatics, shall be over age twenty and shall possess an American Red Cross Lifeguard Training current rating or its equivalent.
099 -Documented injectable training current within 1 year by licensed practitioner
Regulation: 19-13-B27a(v)
Rule cited (text as published)
Before program staff members may administer injectable medications, they shall have successfully completed a training program on the administration of injectable medications by a premeasured, commercially prepared syringe. The certifying trainer who shall be a pharmacist, physician, physician assistant, advanced practice registered nurse or registered nurse, shall assure that the program staff member understands the indications, side effects, handling and methods of administration for injectable medication. Thereafter, on a yearly basis, the program staff members shall have their skills and competency in the administration of injectable medication validated.
100 -Documented oral, topical and inhalant training by licensed practitioner current within 3 years
Regulation: 19-13-B27a(v)
Rule cited (text as published)
Prior to the administration of any medication by program staff members, the program staff members who are responsible for administering the medications shall first be trained by a pharmacist, physician, physician assistant, advanced practice registered nurse or registered nurse in the methods of administration of medications and shall receive written approval from the trainer indicating that the trainee has successfully completed a training program as required herein.
July 11, 2013 · Unannounced inspection (full) · 8 violations
Case result (as published): Corrective Action Plan · Case status: Closed, closed October 8, 2013 · Inspection number X2013-1228
025 -Perishables have adequate refrigeration
Regulation: 19-13-B27a(h)
Rule cited (text as published)
Camps shall collect and store potentially hazardous food in appropriate refrigeration facilities.
029 -Physician signed and dated Instructions w/in 1 year for First Aider
Regulation: 19-13-B27a(j)
Rule cited (text as published)
Annually the physician shall sign and date instructions to be carried out in his absence by a person over age twenty-one having American Red Cross Standard First Aid and Personal Safety Training certification, or the equivalent.
048 -Weekly review of cases by MD/signed and dated
Regulation: 19-13-B27a(m)
Rule cited (text as published)
At least once a week those cases treated at camp shall be reviewed by the camp physician who shall sign and date the bound volume indicating his review of cases.
054 -Waterfront/swimming area director(s) certified, age >20
Regulation: 19-13-B27a(n)
Rule cited (text as published)
The director of each individual waterfront or swimming area, including areas devoted to the practice of aquatics, shall be over age twenty and shall possess an American Red Cross Lifeguard Training current rating or its equivalent.
067 -Waterfront/aquatic activities safe
Regulation: 19-13-B27a(o)
Rule cited (text as published)
The waterfront and aquatic activities shall be laid out and conducted in accordance with the American Red Cross Water Safety Aquatics and Small Craft Activities Standards or equivalent.
094 -Original containers with adequate labeling
Regulation: 19-13-B27a(v)
Rule cited (text as published)
Nonprescription Topical Medications shall be stored in the original container and shall contain specific information on the container or packaging.
099 -Documented injectable training current within 1 year by licensed practitioner
Regulation: 19-13-B27a(v)
Rule cited (text as published)
Before program staff members may administer injectable medications, they shall have successfully completed a training program on the administration of injectable medications by a premeasured, commercially prepared syringe. The certifying trainer who shall be a pharmacist, physician, physician assistant, advanced practice registered nurse or registered nurse, shall assure that the program staff member understands the indications, side effects, handling and methods of administration for injectable medication. Thereafter, on a yearly basis, the program staff members shall have their skills and competency in the administration of injectable medication validated.
100 -Documented oral, topical and inhalant training by licensed practitioner current within 3 years
Regulation: 19-13-B27a(v)
Rule cited (text as published)
Prior to the administration of any medication by program staff members, the program staff members who are responsible for administering the medications shall first be trained by a pharmacist, physician, physician assistant, advanced practice registered nurse or registered nurse in the methods of administration of medications and shall receive written approval from the trainer indicating that the trainee has successfully completed a training program as required herein.
July 16, 2012 · Unannounced inspection (full) · 9 violations
Case result (as published): Corrective Action Plan; Referred to Legal Division · Case status: Closed, closed September 6, 2012 · Inspection number X2012-567118
026 -Swimming area conforms to 19-13-B33b, 19-13-B34, and 19-13-B36
Regulation: 19-13-B27a(i)
Rule cited (text as published)
Swimming and bathing facilities when provided shall comply with the provisions of sections 19-13-B33a, 19-13-B34 and 19-13-B36.
029 -Physician signed and dated Instructions w/in 1 year for First Aider
Regulation: 19-13-B27a(j)
Rule cited (text as published)
Annually the physician shall sign and date instructions to be carried out in his absence by a person over age twenty-one having American Red Cross Standard First Aid and Personal Safety Training certification, or the equivalent.
039 -Campers/staff records on file including contact info
Regulation: 19-13-B27a(l)
Rule cited (text as published)
Records of both staff and campers shall be kept on file at camp and shall include the personal data concerning each member of the staff and camper kept in any reasonable form the camp director may choose.
040 -Camper/staff records current within 36 months
Regulation: 19-13-B27a(l)
Rule cited (text as published)
Records of both staff and campers shall be kept on file at camp and shall include a physical examination or health status certification by a physician, an advanced practice registered nurse or registered nurse or a physician assistant dated within thirty-six months prior to the date of arrival at camp.
048 -Weekly review of cases by MD/signed and dated
Regulation: 19-13-B27a(m)
Rule cited (text as published)
At least once a week those cases treated at camp shall be reviewed by the camp physician who shall sign and date the bound volume indicating his review of cases.
094 -Original containers with adequate labeling
Regulation: 19-13-B27a(v)
Rule cited (text as published)
Nonprescription Topical Medications shall be stored in the original container and shall contain specific information on the container or packaging.
099 -Documented injectable training current within 1 year by licensed practitioner
Regulation: 19-13-B27a(v)
Rule cited (text as published)
Before program staff members may administer injectable medications, they shall have successfully completed a training program on the administration of injectable medications by a premeasured, commercially prepared syringe. The certifying trainer who shall be a pharmacist, physician, physician assistant, advanced practice registered nurse or registered nurse, shall assure that the program staff member understands the indications, side effects, handling and methods of administration for injectable medication. Thereafter, on a yearly basis, the program staff members shall have their skills and competency in the administration of injectable medication validated.
100 -Documented oral, topical and inhalant training by licensed practitioner current within 3 years
Regulation: 19-13-B27a(v)
Rule cited (text as published)
Prior to the administration of any medication by program staff members, the program staff members who are responsible for administering the medications shall first be trained by a pharmacist, physician, physician assistant, advanced practice registered nurse or registered nurse in the methods of administration of medications and shall receive written approval from the trainer indicating that the trainee has successfully completed a training program as required herein.
101 -Documented outline of curriculum content of training
Regulation: 19-13-B27a(v)
Rule cited (text as published)
Upon completion of the required training program, the trainer shall provide the trainee with an outline of the curriculum content which verifies that all mandated requirements have been included in the training program. A copy of said outline shall be on file at the youth camp where the trainee is employed for Office review.
Visit date not published · Unannounced inspection (full) · 10 violations
Case status: Closed · Inspection number X2011-565760
026 -Swimming area conforms to 19-13-B33b, 19-13-B34, and 19-13-B36
Regulation: 19-13-B27a(i)
Rule cited (text as published)
Swimming and bathing facilities when provided shall comply with the provisions of sections 19-13-B33a, 19-13-B34 and 19-13-B36.
102 -Order from authorized prescriber and parent's permission for all meds
Regulation: 19-13-B27a(v)
Rule cited (text as published)
Except for nonprescription topical medications, no medication, prescription or nonprescription, shall be administered to a child without the written order of an authorized prescriber and the written permission of the child's parent which shall be on file at the youth camp.
104 -MAR maintained, current
Regulation: 19-13-B27a(v)
Rule cited (text as published)
Except for nonprescription topical medications described, individual written medication administration records for each child shall be written in ink, reviewed prior to administering each dose of medication and kept on file at the youth camp. The medication administration record shall become part of the child's health record when the course of medication has ended.
054 -Waterfront/swimming area director(s) certified, age >20
Regulation: 19-13-B27a(n)
Rule cited (text as published)
The director of each individual waterfront or swimming area, including areas devoted to the practice of aquatics, shall be over age twenty and shall possess an American Red Cross Lifeguard Training current rating or its equivalent.
089a -All accidents/illnesses reported to DPH as required
Regulation: 19-13-B27a(u)
Rule cited (text as published)
Any fatality which occurs at camp or which results from camping activities or any injury or illness which occurs at camp or which results from camping activities and which is attended by a physician, nurse, or person in charge of health care at the camp, and as a result of which the person (1) is sent home, or (2) is admitted to a hospital, or (3) has a clinical report, laboratory analysis, or x-rays performed which result in a positive diagnosis, shall be reported to the Office of Early Childhood within twenty-four hours by telephone by the camp director. This verbal report shall be confirmed in writing within seventy-two hours of the verbal report on a form provided by the Office of Early Childhood. For day camps, such reports are not required for any injury or illness where the individual as a result of such injury or illness is sent home and for which there is no hospital admission or positive diagnosis by clinical report, laboratory analysis, or x-ray.
089b -Accident/illness reports on file
Regulation: 19-13-B27a(u)
Rule cited (text as published)
The original report form of any fatality, illness or injury reported to the Office of Early Childhood shall be maintained at the camp or sponsoring organization for a minimum of two years.
083 -DCF 136 report forms available to staff
Regulation: -
Rule cited (text as published)
-
099 -Documented injectable training current within 1 year by licensed practitioner
Regulation: 19-13-B27a(v)
Rule cited (text as published)
Before program staff members may administer injectable medications, they shall have successfully completed a training program on the administration of injectable medications by a premeasured, commercially prepared syringe. The certifying trainer who shall be a pharmacist, physician, physician assistant, advanced practice registered nurse or registered nurse, shall assure that the program staff member understands the indications, side effects, handling and methods of administration for injectable medication. Thereafter, on a yearly basis, the program staff members shall have their skills and competency in the administration of injectable medication validated.
101 -Documented outline of curriculum content of training
Regulation: 19-13-B27a(v)
Rule cited (text as published)
Upon completion of the required training program, the trainer shall provide the trainee with an outline of the curriculum content which verifies that all mandated requirements have been included in the training program. A copy of said outline shall be on file at the youth camp where the trainee is employed for Office review.
100 -Documented oral, topical and inhalant training by licensed practitioner current within 3 years
Regulation: 19-13-B27a(v)
Rule cited (text as published)
Prior to the administration of any medication by program staff members, the program staff members who are responsible for administering the medications shall first be trained by a pharmacist, physician, physician assistant, advanced practice registered nurse or registered nurse in the methods of administration of medications and shall receive written approval from the trainer indicating that the trainee has successfully completed a training program as required herein.
Visit date not published · Unannounced inspection (full) · 4 violations
Case status: Closed · Inspection number X2010-563013
078a -Local FM certificate for bldg(s) within a year
Regulation: 19-13-B27a(q)
Rule cited (text as published)
When the Office of Early Childhood or the local director of health so directs, a certificate of approval shall be obtained from the local or state fire marshal.
039 -Campers/staff records on file including contact info
Regulation: 19-13-B27a(l)
Rule cited (text as published)
Records of both staff and campers shall be kept on file at camp and shall include the personal data concerning each member of the staff and camper kept in any reasonable form the camp director may choose.
034 -Items specified in Standing Orders/Instructions available
Regulation: 19-13-B27a(j)
Rule cited (text as published)
First aid equipment and supplies shall be specified by the camp physician in his standing orders and shall be available at the camp.
023 -Fly-tight trash receptacles w/in camp 200 ft of site
Regulation: 19-13-B27a(g)
Rule cited (text as published)
Fly tight depositories for rubbish, garbage or other refuse shall be provided and conspicuously located. Each unit site within a camp shall be within a distance of not over two hundred feet of such depository. Such depositories shall not be permitted to become foul smelling or unsightly or a breeding place for flies.
Visit date not published · Unannounced inspection (full) · 2 violations
Case status: Closed · Inspection number X2009-559919
100 -Documented oral, topical and inhalant training by licensed practitioner current within 3 years
Regulation: 19-13-B27a(v)
Rule cited (text as published)
Prior to the administration of any medication by program staff members, the program staff members who are responsible for administering the medications shall first be trained by a pharmacist, physician, physician assistant, advanced practice registered nurse or registered nurse in the methods of administration of medications and shall receive written approval from the trainer indicating that the trainee has successfully completed a training program as required herein.
101 -Documented outline of curriculum content of training
Regulation: 19-13-B27a(v)
Rule cited (text as published)
Upon completion of the required training program, the trainer shall provide the trainee with an outline of the curriculum content which verifies that all mandated requirements have been included in the training program. A copy of said outline shall be on file at the youth camp where the trainee is employed for Office review.
Visit date not published · Unannounced inspection (full) · 2 violations
Case status: Closed · Inspection number X2008-558304
026 -Swimming area conforms to 19-13-B33b, 19-13-B34, and 19-13-B36
Regulation: 19-13-B27a(i)
Rule cited (text as published)
Swimming and bathing facilities when provided shall comply with the provisions of sections 19-13-B33a, 19-13-B34 and 19-13-B36.
054 -Waterfront/swimming area director(s) certified, age >20
Regulation: 19-13-B27a(n)
Rule cited (text as published)
The director of each individual waterfront or swimming area, including areas devoted to the practice of aquatics, shall be over age twenty and shall possess an American Red Cross Lifeguard Training current rating or its equivalent.
Visit date not published · Unannounced inspection (full) · 6 violations
Case status: Closed · Inspection number X2007-555976
032 -Health care staff have CPR & 1st aid certification
Regulation: 19-13-B27a(j)
Rule cited (text as published)
Health care staff shall have American Red Cross Standard First Aid and Personal Safety Training certification, or the equivalent and shall present current proficiency certification in cardiopulmonary resuscitation as evidenced by examination by the American Red Cross or American Heart Association.
034 -Items specified in Standing Orders/Instructions available
Regulation: 19-13-B27a(j)
Rule cited (text as published)
First aid equipment and supplies shall be specified by the camp physician in his standing orders and shall be available at the camp.
084 -Staff trained re: appropriate behavioral management and supervision
Regulation: 19a-422(4)
Rule cited (text as published)
Prior to assuming responsibility for campers, staff shall be trained on the camp's policies and procedures pertaining to behavioral management and supervision.
022 -Grounds clean
Regulation: 19-13-B27a(g)
Rule cited (text as published)
Supervision and equipment sufficient to prevent littering of the grounds with rubbish, garbage or other refuse shall be provided and maintained.
025 -Perishables have adequate refrigeration
Regulation: 19-13-B27a(h)
Rule cited (text as published)
Camps shall collect and store potentially hazardous food in appropriate refrigeration facilities.
090 -Written policy and procedure for admin of meds by unlicensed staff on file
Regulation: 19-13-B27a(v)
Rule cited (text as published)
If a youth camp permits the administration of medications of any kind by unlicensed program staff, the youth camp shall have a written policy and procedures at the youth camp governing the administration of medications
Visit date not published · Unannounced inspection (full) · 7 violations
Case status: Closed · Inspection number X2006-553619
081 -Director responsible for health, comfort & safety of campers and staff
Regulation: 19-13-B27a(s)
Rule cited (text as published)
The camp director shall be responsible at all times for the health, comfort and safety of campers and staff.
039 -Campers/staff records on file including contact info
Regulation: 19-13-B27a(l)
Rule cited (text as published)
Records of both staff and campers shall be kept on file at camp and shall include the personal data concerning each member of the staff and camper kept in any reasonable form the camp director may choose.
029 -Physician signed and dated Instructions w/in 1 year for First Aider
Regulation: 19-13-B27a(j)
Rule cited (text as published)
Annually the physician shall sign and date instructions to be carried out in his absence by a person over age twenty-one having American Red Cross Standard First Aid and Personal Safety Training certification, or the equivalent.
045 -Standing orders/first aid instructions on file
Regulation: 19-13-B27a(m)
Rule cited (text as published)
There shall be on file a memorandum of understanding with the on-call or resident physician concerning the provision of medical care for emergencies and of routine care to be carried out at camp, including standing orders for the nurse, if there is one, and instructions for the director of first aid in lieu of a resident physician or nurse, for both day and residential camps.
026 -Swimming area conforms to 19-13-B33b, 19-13-B34, and 19-13-B36
Regulation: 19-13-B27a(i)
Rule cited (text as published)
Swimming and bathing facilities when provided shall comply with the provisions of sections 19-13-B33a, 19-13-B34 and 19-13-B36.
048 -Weekly review of cases by MD/signed and dated
Regulation: 19-13-B27a(m)
Rule cited (text as published)
At least once a week those cases treated at camp shall be reviewed by the camp physician who shall sign and date the bound volume indicating his review of cases.
107 -All unused or expired meds returned to parents or destroyed within one week
Regulation: 19-13-B27a(v)
Rule cited (text as published)
All unused or expired medication, except for controlled drugs, shall be returned to the parent or destroyed by the camp director or the camp director's designee if it is not picked up within one (1) week following the camper's departure at the end of camp. Medications that need to be destroyed shall be flushed into sewerage or a septic system in the presence of at least one witness. The youth camp shall keep a written record of the medications destroyed which shall be signed by the person destroying the medication and the witness to the destruction.
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More programs in West Hartford · Connecticut child care rules
Sources
- Child Care & Youth Camp Licensing Program Data: program details.
- Child Care & Youth Camp Licensing Inspections: visit dates, types and case results.
- Child Care & Youth Camp Licensing Violations: violations and regulation text.
All three are published by the Connecticut Office of Early Childhood on data.ct.gov as Public Domain. State files updated November 12, 2026. We show the state's text as published; a few visit dates in the files fall far in the future, and we list those as not published. Program details last checked November 12, 2026.