# After-school program management: enrollment, tuition and safe dismissal

Source: https://backpr.com/use-cases/after-school-program-management. Last updated: 2026-11-12.

After-school programs run every weekday, so small jobs add up: who comes on Tuesdays, whose tuition failed, who may pick up which child. BackPR keeps enrollment, billing, attendance and pickup together.

Made for: School-based and community after-school programs, before-care, PTAs and nonprofits running enrichment.

## How it works
1. **Enroll by day of the week.** Families choose the days their child attends. Capacity is kept per day, and staff can enter registrations for families who call or come in.
2. **Bill weekly, monthly or by term.** Recurring tuition with autopay, proration for mid-month starts, late fees if you use them, family credits and failed payment retries.
3. **Take attendance on a phone.** Staff mark attendance on any phone. Families get an absence notification when a child who was expected isn't checked in.
4. **Dismiss safely.** Each child's dismissal method is on the roster. Pickup is checked against the authorized list with a PIN or QR code, and the blocked adults list warns staff.
5. **Report to funders.** Attendance history and attendance hours reports for grants come from the same check-ins, so there is no second spreadsheet.

## What families see
- Pick the days that fit their week
- Autopay with receipts and year-end dependent care statements
- Their own pickup list and PIN
- Messages and reminders by email and push

## Features this uses
- Day-of-week selection
- Weekly, monthly and term tuition
- Autopay
- Proration
- Late fees
- Mobile attendance
- Absence notifications
- Dismissal methods
- Late pickup fees
- PIN and QR code pickup
- Blocked adults list
- Attendance hours reports for grants
- Year-end dependent care statements
- School-site program catalogs

## Questions
**Can we run programs at several schools?**
Yes. School-site program catalogs and multiple locations let each site have its own programs and staff access, with one organization-wide dashboard.

**Do parents get year-end statements?**
Yes. Families can download year-end dependent care statements from their account.

**Can staff see allergies at pickup time?**
Yes. Allergy and medical alerts show on rosters. Health information is encrypted and shown only to staff who need it.

**What does it cost?**
Nothing if your organization joins BackPR by 31 January 2027: it is free forever, with every feature. Verified nonprofits are always free. Card payments are processed by Stripe at its standard rates, and BackPR adds no fee to what families pay. See [pricing](/pricing).

## Read more
- [BackPR for after-school programs](https://backpr.com/solutions/after-school): The full after-school overview.
- [How to start an after-school program](https://backpr.com/resources/how-to-start-an-after-school-program): Licensing, staffing, budget and enrollment.
- [Check-in and child safety](https://backpr.com/features/attendance-safety): Attendance, pickup PINs and alerts in detail.
- [Daily sign-in and sign-out sheet](https://backpr.com/resources/templates/daily-sign-in-sign-out-sheet): A printable backup for paper days.

Create your organization at https://app.backpr.com: free forever if you join by 31 jan 2027.