# Registration data converter: turn a spreadsheet into a standard file

Source: https://backpr.com/tools/registration-data-converter. Last updated: 2026-10-19.

Free calculator at https://backpr.com/tools/registration-data-converter. It runs in your browser; nothing you enter is sent to BackPR.

Moving to new software, sharing records with a partner or keeping your own backup? Put your families in the free spreadsheet template and convert it to a standard file. It runs in your browser, so nothing is uploaded.

### How it works
The converter reads the participants template: one row per child, with a family ID that links siblings. It groups rows into families, turns allergies, medications and contacts into structured fields, and flags missing names and dates it can't read.

The file it makes follows the [Open Youth Registration format](/open-youth-registration), so tools that support the format can read it.

**Check a file** looks for the required parts. For a full check, run the file against the published JSON schemas with any JSON Schema validator.

**Which columns does it read?**
The columns in the participants template. Put several allergies or medications in one cell, separated by semicolons. Columns it doesn't know are ignored.

**Can BackPR import this file?**
Yes. BackPR's free data import accepts it, as well as spreadsheets.