# Tournaments & events: Tournament registration with team entries, waivers and check-in

Source: https://backpr.com/solutions/tournaments. Last updated: 2026-10-19.

URL: https://backpr.com/solutions/tournaments

With BackPR, a club, league or event organizer can take team entries and fees, collect a signed waiver for every player and check teams in at the venue.

Common problems:
- **Entries arrive every way at once:** Team entries come by email and entry fees by check or payment app. The division list lives in a spreadsheet that's never current.
- **Missing waivers on game day:** Every player needs a signed waiver, and the missing ones turn up at the check-in table while the first games are waiting.
- **Rainouts mean refunds:** A storm cancels a day of games, and dozens of teams need to hear about it at once and get a refund or a credit.

How BackPR handles it:
- **Team entries by division:** Teams enter an age group or division, each with its own entry fee and team limit. Full divisions offer a waitlist spot, and early-bird pricing rewards teams that enter early.
- **Waivers and proof of age for every player:** Make the player waiver required, and ask for proof of age as an upload if your rules call for it. Families with missing items get reminders, and you can see what's still missing before game day.
- **Check-in at the venue:** Staff check teams and players in from their phones or a kiosk tablet, with medical notes and emergency contacts on every roster.
- **Weather, refunds and credits:** Text every team at once when weather changes the schedule. Then issue full or partial refunds, or leave a credit toward your next event.

Most-used features:
- Group and team registration
- Age group and division rules
- Age cutoffs by date
- Entry fees and deposits
- Early-bird pricing
- Division limits and waitlists
- E-signed waivers
- Proof of age uploads
- Mobile and kiosk check-in
- Weather alerts by text
- Refunds and credits
- Payout reports

Tournaments run by registered nonprofits, such as nonprofit clubs and leagues, use BackPR free, and other event organizers get pricing by quote.

**Can a coach register the whole team?**
Yes. With group and team registration, a coach or team manager enters the team and pays the entry fee in one checkout.

**Can we require a waiver for every player?**
Yes. Mark the waiver as required, and a player's registration can't be completed without it. You can see which players are still missing one.

**Does an e-signed waiver hold up?**
BackPR collects each signature and keeps it on file. Whether a waiver holds up depends on its wording and on your state's laws, so have a lawyer review it.

**What does tournament registration cost?**
Tournaments run by registered nonprofits use BackPR free: no subscription and no BackPR fees. Card payments run on Stripe at Stripe's standard rates. Other organizers can request a quote.