# Childcare & before/after care: Childcare enrollment and billing without the binder

Source: https://backpr.com/solutions/childcare. Last updated: 2026-10-11.

URL: https://backpr.com/solutions/childcare

Preschools, before- and after-care programs and school-break care manage year-round enrollment, recurring tuition, subsidies and daily sign-in and sign-out in BackPR.

Common problems:
- **Enrollment lives in a binder:** Applications, immunization records, emergency contacts and pickup permissions on paper, updated whenever someone remembers.
- **Billing has too many exceptions:** Part-time schedules, sibling rates, subsidies that cover part of the bill, two households splitting tuition.
- **Tax season brings the same request:** Every family needs a statement of what they paid last year, and you prepare each one by hand.

How BackPR handles it:
- **Year-round enrollment and waitlists:** Families apply online with every document attached. Keep waitlists by room or age group and offer spots as they open.
- **Billing that matches how families pay:** Recurring tuition on autopay, sibling rates, part-time schedules, and invoices split between parents or between a family and a subsidy agency.
- **Daily sign-in and sign-out:** Parents sign children in and out with a PIN at a kiosk or with staff, and every pickup is checked against the authorized list.

Most-used features:
- Online applications with documents
- Waitlists by room or age
- Recurring tuition on autopay
- Part-time schedules
- Subsidy and agency billing
- Split billing between households
- Kiosk sign-in and sign-out
- Multiple check-ins per day
- Allergy and medical alerts
- Late pickup fees
- Year-end tax statements
- Parent messages by email and text

Nonprofit childcare programs use BackPR free: no subscription and no BackPR fees.

**Can part of a bill go to a subsidy agency?**
Yes. Split an invoice between the family and an agency or employer, and track each party's balance separately.

**Can two parents pay separately?**
Yes. Split tuition between two guardians, each with their own login and payment method.

**Do families get year-end statements?**
Yes. Parents download statements of what they paid for their dependent care records.