# VBS registration form

Source: https://backpr.com/resources/templates/vbs-registration-form. Last updated: 2026-11-06.

A registration form for vacation Bible school: child, grade, parents, pickup, allergies, photo permission and a spot to sign up volunteers.

Free download: PDF https://backpr.com/media/templates/backpr-vbs-registration-form.pdf · Word https://backpr.com/media/templates/backpr-vbs-registration-form.docx

> Vacation Bible school at [church name], [dates], [times]. Please fill out one form for each child.

**Child**
- Full name: ______
- Name they go by: ______
- Date of birth: ______
- Grade completed this spring: ______
- T-shirt size (if a shirt is included): ______
- Friend they'd like to be grouped with: ______

**Parent or guardian**
- Name: ______
- Cell phone: ______
- Email: ______
- Address: ______
- Home church, if any: ______

**Emergency contact (other than parents)**
- Name, relationship, phone: ______

**Pickup**
- Adults who may pick up this child (name, relationship, phone): ______
- Anyone who may NOT pick up this child (if it's a parent or legal guardian, attach a copy of the court order): ______

**Health**
- Food allergies (we serve snacks): ______
- Other allergies or medical conditions: ______
- Anything that helps your child have a good week: ______

**Permissions**
- [ ] The church may use photos of my child in church newsletters and slides
- [ ] The church may use photos of my child on its website and social media
- [ ] Staff may give my child the snack we serve

**Volunteer**
- [ ] I'd like to help at VBS (we'll contact you about background checks and training)
- Days and roles you could help with: ______

**Emergency care consent**
In an emergency, staff may call 911. If staff can't reach me, I authorize them to get emergency medical care for my child.

**Signature**
- Parent or guardian printed name: ______
- Parent or guardian signature: ______
- Date: ______

### How to use it
- Ask for food allergies up front and plan snacks around them.
- Screen every volunteer as your church's child safety policy requires before VBS starts.
- Use name tags with a color for each group and a discreet symbol, known only to staff, for children with allergies or no photo permission.
- Collect forms before the first day so check-in goes quickly.

**What should a VBS registration form ask?**
The child's name, age and grade, parent contacts, an emergency contact, who may pick up, allergies (especially food, since VBS serves snacks), photo permission and emergency care consent.

**Do VBS volunteers need background checks?**
Most churches require them for adults who work with children, and many insurers do too. Follow your church's child safety policy.

Free to use and change, but not legal or medical advice. Check your state's licensing rules and your insurer's requirements, and have a lawyer review any consent or waiver language.