# Free templates for youth programs Source: https://backpr.com/resources/templates. Last updated: 2026-10-19. 28 free templates for camps, after-school programs and classes: forms for families, logs for staff, policies, handbooks and plans. Print the PDFs as they are, or download the Word versions and change them to fit your program. The Word files also open in Google Docs. Free to use and change, but not legal or medical advice. Check your state's licensing rules and your insurer's requirements, and have a lawyer review any consent or waiver language. ### Registration and enrollment - [Youth program registration form](https://backpr.com/resources/templates/youth-program-registration-form): An all-in-one registration form for camps, after-school programs and classes: child and parent details, emergency contacts, pickup, health and payment. - [Scholarship application](https://backpr.com/resources/templates/scholarship-application): A short, respectful application for families who need help paying. Keep every answer confidential. - [Daily sign-in and sign-out sheet](https://backpr.com/resources/templates/daily-sign-in-sign-out-sheet): A daily log where adults sign children in and out with the time and their signature, and staff initial each pickup. - [Weekly attendance sheet](https://backpr.com/resources/templates/weekly-attendance-sheet): A weekly attendance grid for one group, with daily marks and totals you can use for planning, billing and grant reports. ### Families - [Field trip permission slip](https://backpr.com/resources/templates/field-trip-permission-slip): A one-page permission slip for each trip: where, when, transportation and what to bring, with a parent signature and consent for emergency care. - [Photo and media release](https://backpr.com/resources/templates/photo-and-media-release): Lets families choose where photos, video and their child's first name may appear, from family updates to social media, and how to change their answer. - [Participant code of conduct](https://backpr.com/resources/templates/participant-code-of-conduct): Kid-friendly behavior expectations, what's never allowed and the steps staff take when rules are broken, signed by the child and a parent. - [Camp packing list](https://backpr.com/resources/templates/camp-packing-list): A checklist to send families before camp starts: what to bring every day, on swim days and for overnight camp, plus what to leave at home. - [Parent welcome letter](https://backpr.com/resources/templates/parent-welcome-letter): A friendly first letter with what families need before day one: dates, hours, drop-off and pickup, what to bring, health basics and how to reach you. - [End-of-program parent survey](https://backpr.com/resources/templates/end-of-program-parent-survey): A one-page survey on what families liked, what to improve and whether they'll come back, with ratings you can count for your board and funders. - [Late pickup policy agreement](https://backpr.com/resources/templates/late-pickup-policy-agreement): Explains your closing time, late fees and the steps staff follow when a child isn't picked up, and gets each family's signature before the program starts. - [Volunteer application](https://backpr.com/resources/templates/volunteer-application): Screens volunteers before they work with children: roles, availability, references, background questions and agreement to your child protection rules. ### Health and safety - [Authorized pickup form](https://backpr.com/resources/templates/authorized-pickup-form): Lists every adult allowed to pick a child up and anyone who isn't, with the program's pickup rules. Keep a copy with each roster. - [Medical and allergy form](https://backpr.com/resources/templates/medical-and-allergy-form): Collects the allergy, medication and medical details staff need, plus emergency contacts and consent for emergency care. - [Incident and accident report](https://backpr.com/resources/templates/incident-and-accident-report): A staff form for recording injuries, illnesses and behavior incidents the same day: what happened, first aid given, who was told and what you'll change. - [Medication administration log](https://backpr.com/resources/templates/medication-administration-log): Records every dose of medicine staff give a child: date, time, dose, who gave it and any reaction. Use one log per child, per medicine. - [Allergy alert roster](https://backpr.com/resources/templates/allergy-alert-roster): One page listing every child with an allergy, the signs of a reaction, what to do and where their medicine is, so any staff member can act fast. - [Emergency action plan](https://backpr.com/resources/templates/emergency-action-plan): A fill-in emergency plan for fire, severe weather, lockdown, a missing child, medical emergencies and reunification, with blanks for your site's details. ### Staff - [Counselor job description](https://backpr.com/resources/templates/counselor-job-description): A ready-to-edit job description for camp and after-school counselors: duties, qualifications, physical demands, schedule and pay. - [Counselor interview questions](https://backpr.com/resources/templates/counselor-interview-questions): Interview questions for camp and after-school counselors, grouped by topic, with what a good answer shows and space to take notes and score each candidate. - [Staff training checklist](https://backpr.com/resources/templates/staff-training-checklist): Tracks each staff member's training: orientation, child protection, mandated reporting, emergencies, medication, first aid, pickup and confidentiality. ### Policies and handbooks - [Parent handbook](https://backpr.com/resources/templates/parent-handbook): An outline for your parent handbook with sample wording for each key policy, from hours and pickup to illness, behavior, payments and emergencies. - [Staff handbook](https://backpr.com/resources/templates/staff-handbook): An outline for your staff handbook with sample wording on pay, conduct, child protection, safety and confidentiality, ending with a signed acknowledgment. - [Refund and cancellation policy](https://backpr.com/resources/templates/refund-and-cancellation-policy): Sample refund and cancellation wording with options for deposits, deadlines, missed days, session changes, removals and program cancellations. - [Scholarship policy](https://backpr.com/resources/templates/scholarship-policy): A sample scholarship policy: who's eligible, a sliding-scale example, how families apply, how you keep their information private and how you decide. ### Planning and reports - [Camp daily schedule](https://backpr.com/resources/templates/camp-daily-schedule): A sample day camp schedule from drop-off to pickup, plus a blank weekly grid for planning each group's activities. - [After-school daily schedule](https://backpr.com/resources/templates/after-school-daily-schedule): A sample after-school schedule from school dismissal to pickup, with snack, homework, outdoor play and activities, plus a weekly planning grid. - [Grant attendance report](https://backpr.com/resources/templates/grant-attendance-report): A report for funders with program details, a monthly attendance table, outcomes and stories, plus how to count child-days and average attendance.