# Grant attendance report

Source: https://backpr.com/resources/templates/grant-attendance-report. Last updated: 2026-10-19.

A report for funders with program details, a monthly attendance table, outcomes and stories, plus how to count child-days and average attendance.

Free download: PDF https://backpr.com/media/templates/backpr-grant-attendance-report.pdf · Word https://backpr.com/media/templates/backpr-grant-attendance-report.docx

> Fill this in from your daily sign-in sheets or attendance records. Report only what your records can back up, and use your funder's definitions where they differ from ours.

**Program information**
- Program name: ______
- Funder and grant name: ______
- Grant or award number: ______
- Reporting period: ______
- Site name and address: ______
- Days and hours open: ______
- Contact name, phone and email: ______

**Enrollment**
- Children enrolled at the end of the period: ______
- New children this period: ______
- Children who left the program: ______

**Monthly attendance**
| Month | Days open | Children enrolled | Total child-days | Average daily attendance | Regular attendees to date |
| --- | --- | --- | --- | --- | --- |

**How to count**
- Child-days: add up the number of children present on each day the program was open.
- Average daily attendance: total child-days divided by days open.
- Regular attendees: children who have attended at least [the number of days your funder sets] so far this [year].

**Who we served**
- Ages or grades served: ______
- Children by [the groups your funder asks for, such as age, grade or school]: ______
- Children from low-income families (and how you know): ______
- Children who received scholarships or subsidies: ______

**Activities**
- Main activities this period: ______
- Family events and how many attended: ______
- Staff and volunteer hours (if your funder asks): ______

**Outcomes**
Report progress on the goals in your grant, with numbers where you can.
- Goal 1 and progress: ______
- Goal 2 and progress: ______
- Goal 3 and progress: ______
- How you measured progress (such as surveys, skills checks or school data): ______

**Highlights and challenges**
- A short story that shows the program's impact (no full names without permission): ______
- Challenges and what you're doing about them: ______
- Changes planned for the next period: ______

**Certification**
This report is accurate and based on our program records.
- Printed name and title: ______
- Signature: ______
- Date: ______

### How to use it
- Read your grant agreement first, and add any measures your funder requires, such as specific age groups or a regular attendance cutoff.
- Keep daily attendance records all year, so this report is a quick count instead of a scramble.
- Pair the numbers with one short story or family quote, shared with permission.
- Keep copies of each report and the records behind it for as long as your grant agreement requires.

**How do you calculate average daily attendance?**
Add up the number of children present on each day the program was open, then divide by the number of days open. For example, 600 child-days over 20 days is an average daily attendance of 30.

**What do funders want in an attendance report?**
Usually enrollment, total and average attendance, how many children attended regularly, who you served and progress toward the goals in your grant. Check your grant agreement for exact definitions, such as how many days count as regular attendance.

Free to use and change, but not legal or medical advice. Check your state's licensing rules and your insurer's requirements, and have a lawyer review any consent or waiver language.